Calculator
What does one member of your book club cost per year?
Enter your roster size, your meeting count and what you spend on copies, food and the room, and see the real annual cost and the dues that would cover it.
Free tools
Calculators for hosts who have to make the numbers work
Two small tools for the two questions that decide whether a reading group survives its second year: what it costs and whether everyone can get the book.
Book club math is quiet until it is not. A host absorbs the coffee and the printing for a year, then works out one January that she has spent more on the group than anyone else and never said so. A branch coordinator agrees to a second discussion group, then discovers that two groups want the same kit in the same fortnight. Both problems are arithmetic that nobody did in advance.
These calculators are free and nothing is stored. Put your own numbers in, change one at a time and see what moves. The cost tool tells you what a member would be paying if the whole cost were shared, which is the honest starting point for any conversation about dues. The copy planner tells you how many weeks ahead the title has to be settled for everyone to actually have the book.
Calculator
Will everyone actually have the book by meeting night?
Enter your roster, your kit copies and your typical hold wait, and see how many readers are short and how early the title has to be locked.
Working document
The run sheet for one month of a book club
Everything a host actually has to do between one meeting and the next, in the order it has to happen, with the deadlines that make copies arrive on time.
Open calculators, no sign up asked for
Every host already does this arithmetic, just not on paper. You count the kit copies against the roster while you are standing at the branch desk, you work out in the car whether four weeks of reading plus a three week hold queue clears the meeting date, and you add up the coffee, the cheese and the printed question sheets some time in January, once the money has already gone. These two calculators do the same sums in one place and leave you with a figure you can read out at a meeting instead of a feeling you cannot defend.
Nothing is stored and no address is asked for, because a number you cannot check yourself is worth very little to a host. The cost tool gives you a per member figure before you propose dues or tell a Friends group what a discussion series costs. The copy planner gives you the number of weeks the nomination window has to close ahead of meeting night for kits, holds and interlibrary loan to land. Both are worth having if you never open BookClubRoster at all, and hosts who take the numbers and go back to a pen are using them exactly as intended.
You have the number, now the month
A cost per member figure and a lead time in weeks both point at the same conclusion: the vote has to close earlier and somebody has to chase the shortfall. That chasing is what BookClubRoster does, with a closing date on the nomination window and a named copy route for every member before the calendar month turns. Book a demo and bring the numbers the calculator just gave you.